Privacy Policy

Effective Date: October 13, 2025
Last Updated: October 13, 2025

Introduction

The Institute of Public Finance (IPF) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (https://ipfglobal.or.ke), engage with our services, or interact with us in any capacity.

By using our website or services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

About the Institute of Public Finance

The Institute of Public Finance (IPF) is an independent, non-political, and non-religious think tank based in Nairobi, Kenya. We aspire to further the ideas of open Public Finance Management through research, training, and capacity strengthening.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for our training programs or workshops
• Subscribe to our newsletters or publications
• Participate in our research studies or surveys
• Apply for positions or internships
• Contact us through our website or email
• Attend our events or conferences
• Engage with our social media platforms

This information may include:

• Full name
• Email address
• Phone number
• Postal address
• Organization/Institution affiliation
• Job title and professional information
• Educational background
• Demographic information (for research purposes)
• Any other information you choose to provide

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and browsing actions, including:

• IP address
• Browser type and version
• Operating system
• Pages visited and time spent on pages
• Referring website addresses
• Date and time of visits
• Device identifiers

This information is collected through cookies and similar tracking technologies.

How We Use Your Information

We use the information we collect for the following purposes:

Research and Analysis

• Conducting public finance management research
• Analyzing data for policy recommendations
• Developing evidence-based reports and publications
• Monitoring and evaluating program effectiveness

Service Delivery

• Providing training and capacity-building programs
• Delivering newsletters, publications, and research updates
• Responding to inquiries and providing customer support
• Facilitating event registration and participation

Communication

• Sending information about our programs, events, and initiatives
• Sharing research findings and policy briefs
• Providing updates on public finance management issues
• Sending administrative information and service updates

Organizational Improvement

• Improving our website functionality and user experience
• Analyzing website usage patterns
• Developing new programs and services
• Complying with legal obligations

Partnership and Collaboration

• Facilitating partnerships with government agencies, civil society organizations, and other stakeholders
• Coordinating collaborative research projects
• Supporting advocacy and policy engagement initiatives

Legal Basis for Processing (Kenya Data Protection Act, 2019)

We process your personal data based on the following legal grounds:

• Consent: You have given clear consent for us to process your personal data for specific purposes
• Contractual necessity: Processing is necessary to fulfill our obligations under a contract with you
• Legal obligation: Processing is necessary to comply with applicable laws and regulations
• Legitimate interests: Processing is necessary for our legitimate interests or those of a third party, except where such interests are overridden by your rights

How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

With Your Consent

We may share your information when you have given us explicit permission to do so.

Service Providers

We may share information with trusted third-party service providers who assist us in operating our website, conducting our business, or providing services to you, provided they agree to keep this information confidential.

Research Partners

For collaborative research projects, we may share aggregated or anonymized data with research partners, government agencies, or international organizations. Personal identifiers are removed unless you have provided explicit consent.

Legal Requirements

We may disclose your information when required by law, court order, or governmental regulation, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

Professional Advisors

We may share information with lawyers, auditors, consultants, and other professional advisors as necessary for business purposes.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure servers and encrypted data transmission
• Access controls and authentication procedures
• Regular security assessments and updates
• Staff training on data protection practices
• Confidentiality agreements with employees and contractors

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee absolute security.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including:

• Meeting legal, accounting, or reporting requirements
• Completing research projects and related analysis
• Maintaining records for program evaluation
• Resolving disputes and enforcing our agreements

When personal information is no longer needed, we will securely delete or anonymize it in accordance with our data retention policy and applicable laws.

Your Rights

Under the Kenya Data Protection Act, 2019, you have the following rights:

Right to Access

You have the right to request copies of your personal data that we hold.

Right to Rectification

You have the right to request correction of inaccurate or incomplete personal data.

Right to Erasure

You have the right to request deletion of your personal data under certain circumstances.

Right to Restrict Processing

You have the right to request that we restrict the processing of your personal data under certain conditions.

Right to Data Portability

You have the right to request transfer of your data to another organization or directly to you under certain conditions.

Right to Object

You have the right to object to our processing of your personal data under certain circumstances.

Right to Withdraw Consent

Where we rely on consent to process your personal data, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the information provided below.

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance user experience and analyze website traffic. Cookies are small text files stored on your device.

Types of Cookies We Use:

• Essential Cookies: Necessary for the website to function properly
• Analytical Cookies: Help us understand how visitors interact with our website
• Functional Cookies: Enable enhanced functionality and personalization

You can control cookie preferences through your browser settings. However, disabling cookies may affect website functionality.

Third-Party Links

Our website may contain links to third-party websites, including social media platforms. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

International Data Transfers

While IPF is based in Kenya, we may transfer your personal data to partners or service providers in other countries for research collaboration or data processing purposes. When we do so, we ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website with a new “Last Updated” date.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Institute of Public Finance (IPF)

Address:
Rosami Court, Fourth Floor, Office Number 8
Muringa Road off Elgeyo Marakwet Road
P.O. Box 21753-00100
Nairobi, Kenya

Email: info@ipfglobal.or.ke

Phone: +254 758 728 882

Website: https://ipfglobal.or.ke

Complaints

If you believe your data protection rights have been violated, you have the right to lodge a complaint with:

Office of the Data Protection Commissioner (ODPC)
Nairobi, Kenya
Website: www.odpc.go.ke

Consent

By using our website or services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

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Institute of Public Finance (IPF)
An independent think tank that delivers unquestionable evidence for Public Finance Management Policy and Action